Introduction
At Highgate International School Thailand, we are committed to upholding the rights and freedoms of all individuals, with a strong emphasis on privacy and the protection of personal data. This privacy notice outlines how we collect and process your information and provides guidance on how to contact us and your rights regarding your personal data.

Who are we?
Highgate International School Thailand (“we,” “our,” “us”) is an independent school located in Chonburi, Thailand. We aim to provide education for children aged 2 to 18 years. The school is subject to obtaining the necessary school license and plans to open its first semester in August 2026.

Purpose of this Privacy Notice
This privacy notice aims to provide comprehensive information regarding our processing of personal data. It should be read in conjunction with our other policies and terms and conditions referencing personal data.

Please read this notice carefully. If you have questions regarding your personal data or its use, please contact us at info@highgateschoolthailand.com  If you believe your personal data is not being used appropriately in accordance with this policy, you may also reach out to us at the same email. Additionally, you have the right to lodge a complaint with the Personal Data Protection Committee of Thailand.

We will update this Privacy Notice periodically. Any significant changes affecting how we process your personal data will be communicated on our website, as practicable.

What is Personal Data?
The term “personal data” refers to any information that identifies you or can be used to identify a data subject when combined with other information. A “data subject” is the person about whom the personal data relates.

What Personal Data Do We Collect?
We process personal data about various individuals connected with or visiting our school, including prospective, current, and past students and their parents, staff, contractors, donors, and supporters. The personal data we collect may include:

• Names, addresses, telephone numbers, email addresses, and emergency contact information.
• IP addresses, location data, and website analytics.
• Website cookies.
• Students’ date of birth, nationality, and family details.
• Admissions, academic, disciplinary records, and examination results.
• Parents’ employment data.
• Images, audio, and video recordings.
• Financial information and identification documents.
• Employee data, including recruitment and HR information.

We may also process sensitive or special category personal data as defined by the Personal Data Protection Act (PDPA) for school operations, including data related to health, special education needs, biometric data, safeguarding, race, ethnicity, religion, and criminal records.

How Do We Obtain Your Information?
Most personal data we process is collected directly from the data subject (or their parents in the case of students). We may also collect data from third parties, such as referees, previous schools, or publicly available resources. We collect data when:

• You express interest in enrolling a student.
• You register for an event or visit our website.
• You sign up for our newsletter or express interest in employment.
• You are employed by us or an organization we have a business relationship with.

How Do We Use Your Personal Data?
We process personal data in accordance with applicable laws and regulations, including safeguarding and employment. Our processing may involve sharing personal data with third parties, such as examination boards and health professionals, where appropriate.

We process personal data to support our operations as an independent school, including:

• Student selection and admission.
• Providing education and monitoring academic progress.
• Safeguarding students’ welfare and providing pastoral care.
• Compliance with legal and regulatory requirements.
• Operational management, including financial and HR administration.
• Fundraising and alumni relations.
• Analyzing website traffic and promoting the school.

Legal Basis for Processing Personal Data
We may process your personal data based on one or more of the following legal bases:

• Consent (which you can withdraw at any time).
• Necessity for contract performance (e.g., employment contracts).
• Compliance with legal obligations.
• Legitimate interests in providing quality education and managing school operations.
• Protecting vital interests (in emergencies).
• Establishing, exercising, or defending legal claims.

Consent
Under the PDPA, individuals have rights over their personal data. We will often rely on parental consent for processing personal data relating to students unless it is more appropriate to rely on the student’s consent due to their age and understanding.

Responsibilities for Personal Data Protection
We comply with the requirements of the PDPA and other relevant laws when collecting or using personal data.

Your Rights Over Personal Data
Under data protection laws, you have the right to:

• Access and obtain copies of your personal data.
• Correct any inaccurate personal data.
• Request the erasure of personal data under certain circumstances.
• Restrict processing activities in certain situations.
• Receive personal data in a specified format for transmission to another data controller.
• Object to specific processing activities.
• Withdraw consent where applicable.

To exercise any of these rights, please contact us at info@highgateschoolthailand.com Please note that these rights are not absolute, and requests may be subject to exceptions.

We strive to keep all personal data accurate and up to date. Please notify us of any significant changes to your information.

Data Retention and Storage
All personal data is securely stored in compliance with legal requirements. We retain personal data only for legitimate purposes and only as long as necessary for those purposes or as required by law.

Contact Us
If you have questions, requests, or concerns, please reach out to us at info@highgateschoolthailand.com